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Lease Administrator


At Lancaster General Health, our culture is what sets us apart and creates a lasting impression of our health system in the community and in the hearts of our patients and their families. A role with us is more than just a job, we ask that you Live Your Legacy at LGH by finding your passion in your everyday role, committing to those you serve, and reaching for your personal best.

We are recognized as 1 of only 9 hospitals in the entire country with awards in Medicare.Gov, LEAPFROG and Healthgrades Americas 50 Best Hospitals. We have attained four-year Magnet ® recognition status for the fourth time with the American Nurses’ Credentialing Center (ANCC) and we are the 2018 recipient of the Foster G. McGaw Prize in recognition of the commitment to community service.

PENN MEDICINE LANCASTER GENERAL HEALTH offers a comprehensive benefits package:

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program so that our employees can stay actively engaged and committed to living their legacy every day. Together, we will continue to make medical advances that help people live longer, healthier lives.

Join us and be part of a team that empowers you to do more than your job and encourages you to:

Live Your Passion. Live Your Best. Live Your Commitment. Live Your Legacy.

Company

Lancaster General Hospital

Cost Center

1590 Property Management

Supervisory Organization

Real Estate and Leasing

Grade

G09

Benefits of Joining Penn Medicine Lancaster General Health:

PENN MEDICINE LANCASTER GENERAL HEALTH combines a Nationally Ranked Hospital with great schools, safe neighborhoods, affordable housing, local community events and festivals as well as a wealth of cultural and recreational activities. The scenic Susquehanna River Valley provides opportunities for fishing, skiing, kayaking, hiking and mountain biking in addition to easy access to NJ shoreline or Delaware beaches. Urban life is easily accessible, with New York, Baltimore, Philadelphia and Washington D.C. a train ride away. Local universities, Fulton Theatre, the downtown shopping and dining district and local sports teams make Lancaster a great place to Live, Work and Play.

Summary

This position is located in Lancaster, Pa

HOURS: Full Time- Day Shift- Monday through Friday 8:00am- 4:30pm

POSITION SUMMARY:

Serves as a point of contact for all residential and commercial lease matters, prepares lease documents with related amendments, performs billing and collections, maintains computer/paper lease files.  Supports the Real Estate Manager with all aspects of Tenant leasing and compliance.

ESSENTIAL FUNCTIONS: Qualified individuals must have the ability (with or without reasonable accommodation) to perform the following duties:

  • Prepares new and renewal commercial lease documents including researching, calculating and inserting all appropriate dates, amounts, clauses and other terms.
  • Review all leases on a periodic basis to ensure that renewals are kept up-to-date and verify that the terms of the lease are being enforced.  Consistently monitor lease terms to ensure that the tenant billing is in compliance (rent amount and other charges) and immediately report discrepancies to Manager of Real Estate and Leasing.  Monitor critical dates related to lease renewals and ensures that pertinent actions are taken in accordance with deadlines. Coordinate timely renewals of leases in accordance with policy.
  • Maintain electronic (Lawson contract management software) and paper lease files and related documents including all correspondence.
  • Develops & implements a system to track documents through the lease negotiation & approval process.  Maintains tracking/tickler system to ensure all due dates are met with 100% compliance.
  • Maintain property management database by inputting new and/or changed information on a daily basis to ensure that all information is accurate and current.  Works closely with Real Estate accountant to ensure that property management database is maintained in a format that ensures accurate billing, reporting and record keeping.
  • Identify and report all late or incorrect rent payments or other revenue discrepancies to the appropriate internal or external personnel.  Contact tenants or vendor to resolve discrepancies when appropriate.  Perform collections for past due accounts.  Reviews accounts receivable aging listings weekly.  Uses legal court proceedings as appropriate to collect past due amounts.
  • Perform monthly billing for residential and commercial properties including monthly recurring charges, late fees, rent increases, facility charges, CAM, real estate taxes and other charges.  Ensures that the calculation of CPI, Common Area Maintenance (CAM), the reconciliation of CAM and Taxes are completed as stated in the lease.
  • Generates expiration schedules, vacancy reports, and other property management reports, as requested.
  • Assists the management team with real estate projects as assigned
  • Provides reception and other front office tasks as needed when there are vacancies or absences.
  • Other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS:

  • High school diploma or equivalent
  • Minimum two years Real Estate background, commercial preferred. 
  • Computer literacy and proficiency with word processing & spreadsheet design
  • Good oral & written communication skills.  Excellent organizational skills.

PREFERRED QUALIFICATIONS:

  • Experience using YARDI Property Management Software.
  • Prior experience working with residential or commercial leases.

Disclaimer

PENN MEDICINE LANCASTER GENERAL HEALTH is an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law.

 

Search Firm Representatives please read carefully: PENN MEDICINE LANCASTER GENERAL HEALTH is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, all resumes submitted by search firms to any employee at PENN MEDICINE LANCASTER GENERAL HEALTH via-email, the Internet or directly to hiring managers at Penn Medicine Lancaster General Health in any form without a valid written search agreement in place for that position will be deemed the sole property of PENN MEDICINE LANCASTER GENERAL HEALTH, and no fee will be paid in the event the candidate is hired by PENN MEDICINE LANCASTER GENERAL HEALTH as a result of the referral or through other means.

LGH Full Time Posted on 10/07/2020