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Lease Administrator


Summary

Job Description

POSITION SUMMARY:

Serves as a point of contact for all residential and commercial lease matters, prepares lease documents with related amendments, performs billing and collections, maintains computer/paper lease files.  Supports the Real Estate Manager with all aspects of Tenant leasing and compliance.

LOCATION: Lancaster, PA

HOURS: Full Time (1.0 FTE; 40hrs/wk) Day Shift 8AM to 4:30PM

ESSENTIAL FUNCTIONS: Qualified individuals must have the ability (with or without reasonable accommodation) to perform the following duties:

  • Prepares new and renewal commercial lease documents including researching, calculating and inserting all appropriate dates, amounts, clauses and other terms.
  • Review all leases on a periodic basis to ensure that renewals are kept up-to-date and verify that the terms of the lease are being enforced.  Consistently monitor lease terms to ensure that the tenant billing is in compliance (rent amount and other charges) and immediately report discrepancies to Manager of Real Estate and Leasing.  Monitor critical dates related to lease renewals and ensures that pertinent actions are taken in accordance with deadlines. Coordinate timely renewals of leases in accordance with policy.
  • Maintain electronic (Lawson contract management software) and paper lease files and related documents including all correspondence.
  • Develops & implements a system to track documents through the lease negotiation & approval process.  Maintains tracking/tickler system to ensure all due dates are met with 100% compliance.
  • Maintain property management database by inputting new and/or changed information on a daily basis to ensure that all information is accurate and current.  Works closely with Real Estate accountant to ensure that property management database is maintained in a format that ensures accurate billing, reporting and record keeping.
  • Identify and report all late or incorrect rent payments or other revenue discrepancies to the appropriate internal or external personnel.  Contact tenants or vendor to resolve discrepancies when appropriate.  Perform collections for past due accounts.  Reviews accounts receivable aging listings weekly.  Uses legal court proceedings as appropriate to collect past due amounts.
  • Perform monthly billing for residential and commercial properties including monthly recurring charges, late fees, rent increases, facility charges, CAM, real estate taxes and other charges.  Ensures that the calculation of CPI, Common Area Maintenance (CAM), the reconciliation of CAM and Taxes are completed as stated in the lease.
  • Generates expiration schedules, vacancy reports, and other property management reports, as requested.

SECONDARY FUNCTIONS: The following duties are considered secondary to the primary duties listed above:

  • Assists the management team with real estate projects as assigned
  • Provides reception and other front office tasks as needed when there are vacancies or absences.
  • Other duties as assigned.

JOB REQUIREMENTS

MINIMUM REQUIRED QUALIFICATIONS:

  • High school diploma or equivalent
  • Minimum two years Real Estate background, commercial preferred. 
  • Computer literacy and proficiency with word processing & spreadsheet design
  • Good oral & written communication skills.  Excellent organizational skills.

PREFERRED QUALIFICATIONS:

  • Experience using YARDI Property Management Software.
  • Prior experience working with residential or commercial leases.

Disclaimer: This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job.  It is intended to be a reflection of those principal job elements essential for recruitment and selection, for making fair job evaluations, and for establishing performance standards.  The percentages of time spent performing job duties are estimates, and should not be considered absolute.  The incumbent shall perform all other functions and/or be cross-trained as shall be determined at the sole discretion of management, who has the right to amend, modify, or terminate this job in part or in whole.  Incumbent must be able to perform all job functions safely.

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Benefits At A Glance:

PENN MEDICINE LANCASTER GENERAL HEALTH offers the following benefits to employees:

  • 100% Tuition Assistance at The Pennsylvania College of Health Sciences
  • Paid Time Off and Paid Holidays
  • Shift, Weekend and On-Call Differentials
  • Health, Dental and Vision Coverage
  • Short-Term and Long-Term Disability
  • Retirement Savings Account with Company Matching
  • Child Care Subsidies
  • Onsite Gym and Fitness Classes

Disclaimer

PENN MEDICINE LANCASTER GENERAL HEALTH is an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law.

 

Search Firm Representatives please read carefully: PENN MEDICINE LANCASTER GENERAL HEALTH is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, all resumes submitted by search firms to any employee at PENN MEDICINE LANCASTER GENERAL HEALTH via-email, the Internet or directly to hiring managers at Penn Medicine Lancaster General Health in any form without a valid written search agreement in place for that position will be deemed the sole property of PENN MEDICINE LANCASTER GENERAL HEALTH, and no fee will be paid in the event the candidate is hired by PENN MEDICINE LANCASTER GENERAL HEALTH as a result of the referral or through other means.

LGH Full Time Posted on 03/22/2022