Document Imaging Specialist-Temporary (40hrs/week, 1st shift)
Lancaster General Hospital
9026 HIM-Doc Imaging Med Grp
HIM - Document Imaging Medical Group
POSITION SUMMARY: Assures integrity and quality of medical records archived using document imaging technology through document preparation, scanning, indexing and quality control procedures. Performs real-time scanning at point of care to ensure clinically relevant documents are available in the electronic medical record within 24 hours of creation.
ESSENTIAL FUNCTIONS: Qualified individuals must have the ability (with or without reasonable accommodation) to perform the following duties:
- Prepares all clinical and financial documents for efficient entry into document imaging system.
- Validates that document batches entered are accounted for during the capture process.
- Assures integrity of the medical record by performing quality checks on scanned documents for proper entry and scanning.
- Organizes the document images by indexing all scanned documents to proper locations within the electronic medical record.
- Performs any necessary corrections to documents prior batch committal.
- Validates appropriate patient and encounter, as necessary.
- Answers department telephones and completes patient care requests, as necessary.
SECONDARY FUNCTIONS: The following duties are considered secondary to the primary duties listed above:
- Places scanned medical records into appropriate area for transport to storage facility.
- Participates in, and supports, performance improvement initiatives using the LEAN methodology.
- Other duties as assigned.
MINIMUM REQUIRED QUALIFICATIONS:
High school diploma or equivalent (GED). Knowledge of medical record forms. One (1) year PC keyboarding experience.
Valid PA driver’s license. Medical terminology. Knowledge of Document Imaging Storage & Retrieval Systems. One (1) year experience working in a Health Information Management Department or related department. Customer service background. Knowledge of principles and processes for providing personal and customer services. This includes customer needs assessment and meeting quality standards for services. Critical thinking skills. This includes actively and skillfully conceptualizing, applying, analyzing, synthesizing, and evaluating information to reach an answer or conclusion.
The position requires strong concentration skills. The individual must have the ability to voluntarily sustain concentration to a task over an extended period of time as a result of an effortful and usually deliberate heightened and focused state of attention.
New Learning and Memory:
The position requires that an individual be able to learn new tasks quickly and effectively. Job requirements change frequently. The ability to understand and carry out detailed, involved instructions in mandatory.
Problem Solving, Reasoning and Creative Thinking:
The position deals with issues or problems that often require thoughtful reasoning before arriving at approaches or solutions. Some independent thought, planning or origination of options and solutions is necessary. The individual must have the ability to apply principles of reasoning and problem solving to resolve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
APTITUDES: The following are essential requirements of the position in relation to job-worker situations. These items describe how a worker must adapt, adjust, conform or act:
Repetitive work: Ability to continuously perform the same type of work for extended periods of time, according to set procedures, sequence or pace.
Performing under stressful conditions: Ability to perform under stress when confronted with emergency, critical, unusual, or dangerous situations, or in situations in which working speed and sustained attention are critical aspects of the job. Is subject to danger or risk, or to tension as a regular, consistent part of the job.
Variety and change: Ability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure involving significant differences in technologies, techniques, procedures, environmental factors, physical demands, or work situations.
Communication: Ability to exchange information with others clearly and concisely; to present ideas, facts and technical information.
Interpersonal relations: Ability to maintain relationships that facilitate task accomplishment; to cooperate and resolve conflicts; to recognize needs and be sensitive of others.
EQUIPMENT USAGE REQUIREMENTS
Equipment/Tools: Computer, Phone, Copier, Printer, Fax, Office Supplies
Software: Microsoft Office Products, clinical information systems
Rarely 0-10%; Occasionally 11-35%; Frequently 36-70%; Continuously 71-100%
- Sit: frequently
- Stand: frequently
- Walk: frequently
- Bend: seldom
- Push: frequently
- Pull: seldom
- Kneel/Squat: occasionally
- Reach: seldom
- Twist: seldom
- Balance: seldom
- Climb: seldom
Lifting: Degree of physical exertion is: Light, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to move objects.
Sensory Abilities specifically required:
Posted on 11/12/2019
WORKING CONDITIONS: Exposure to hazardous conditions/ materials is negligible.
Disclaimer: This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. It is intended to be a reflection of those principal job elements essential for recruitment and selection, for making fair job evaluations, and for establishing performance standards. The percentages of time spent performing job duties are estimates, and should not be considered absolute. The incumbent shall perform all other functions and/or be cross-trained as shall be determined at the sole discretion of management, who has the right to amend, modify, or terminate this job in part or in whole. Incumbent must be able to perform all job functions safely.